ServiceNomad RV · Knowledge
Inspecting an RV After a Rental Period
If you rent out your RV or loan it to friends or family, inspecting it when it comes back is critical to catching damage early and holding renters accountable. A thorough return inspection helps you identify issues before the next rental, file insurance or security deposit claims, and maintain the RV's condition. This guide covers what to check and how to document findings.
Why Return Inspections Matter
Renters may not treat your RV the same way you would, and damage or wear can occur even if they're careful. Small issues like a cracked window, a torn awning, or a leaking faucet can go unnoticed until the next user discovers them. A systematic return inspection ensures you catch problems immediately, while the renter is still accountable. It also gives you a baseline for the next rental and helps you track wear over time. If you're using a rental platform or peer-to-peer service, a detailed inspection protects you from disputes about who caused the damage.
Exterior and Structural Checks
Start with a walk-around inspection. Check for dents, scratches, or damage to the body, bumpers, and entry door. Inspect the awning for tears or broken hardware. Check the roof for new damage, soft spots, or debris buildup. Look at the tires and wheels for damage or missing lug nuts. Inspect the hitch (for towables) or tow-bar brackets (for motorhomes with a toad) for damage or improper use. Check the exterior lights, including brake lights and turn signals. Open all storage compartments and check for damage or missing items. Take photos of any new damage and compare them to the pre-rental inspection photos.
Interior and Systems Checks
Inside, look for new stains, tears, or damage to the upholstery, walls, and floors. Check the countertops, cabinets, and appliances for damage. Turn on the AC, furnace, and water heater and ensure they work properly. Run the water pump and check for leaks. Flush the toilet and ensure it works. Test the refrigerator, stove, and microwave. Check the entertainment system and any electronics. Open all cabinets and drawers and look for items left behind or missing equipment. Smell for smoke, pets, or unusual odors that might indicate misuse. If you provided linens, towels, or kitchenware, check that everything is returned and in good condition.
Documenting and Addressing Issues
Take detailed photos and notes of any damage or issues you find. Compare them to the pre-rental inspection to determine what's new. If the damage is significant, contact the renter and your rental platform (if applicable) immediately to start the claims process. If you held a security deposit, document the damage and provide receipts for repairs when deducting costs. Be fair and transparent—only charge for new damage, not normal wear and tear. If the damage is minor and the renter was otherwise responsible, consider letting it go and building goodwill. If the damage is extensive or the renter was uncooperative, use your documentation to support your claim.
💡 Prevention Tips
- Conduct a pre-rental and post-rental inspection with photos for every rental.
- Use a checklist to ensure you cover all major systems and areas.
- Check for damage, missing items, and unusual odors as soon as the RV is returned.
- Document everything with photos and notes—this is essential for security deposit or insurance claims.
- Address any damage immediately so it doesn't affect the next rental or your ability to file a claim.
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